Crossroads Guide

Position Description

The City of Sugar Land is seeking a full-time Administrative Managerin the Parks and Recreation Department.

Why Should You Join Our Team? 

We are a full-service municipality located approximately 20 miles southwest of downtown Houston that invests in our team and offers real opportunities for career growth. We pay our Administrative Manager’s a starting salary of $64,979 – $82,493, depending on your qualifications.We also offer great benefits and perks available on your first day of employment, including:City-subsidized health benefits; life and disability insurance; a variety of voluntary benefits;  a robust pension plan with TMRS to set you up for a fulfilling retirement; flexible schedules and work from home opportunities; a down-to-earth casual environment and dress code; and a positive team-oriented culture stemming from a long-term commitment to innovation and inclusion.  You can even bring your dog and/or cat to work if they have a solid understanding of office decorum.

Benefits At-A-Glance:

• City-subsidized Medical and Dental Insurance with a variety of plan options;
• City-paid Basic Life Insurance @ 1x your annual salary and Long-term Disability;
• Voluntary Vision, Supplemental Life Coverage (for you and your family), Aflac indemnity plans such as Accident, Cancer, Hospitalization and Critical Illness, Short Term Disability and pre-paid legal benefits through Legal Shield;
• 9 paid holidays and up to 3 floating holidays to use at your discretion;
• A generous vacation package with accruals starting on day 1;
• Paid sick leave;
• Paid Parental Leave
• A robust pension plan with TMRS includes your 7% contribution with 2:1 match by the City;
• You won’t contribute to Social Security, but you can further your retirement income by contributing to a Deferred Compensation (457b) plan;
• Longevity pay for each month of service after your first 13 months of employment;
• On-site Wellness facilities and programming (mind, body spirit & financial preparedness); and
• Access to multiple mental health benefits and resources, including a robust EAP…

If we have your attention… Please. Continue. Reading!

About the City of Sugar Land

The City of Sugar Land, a municipality with a population of 111,026, provides the highest quality of affordable services to meet the needs of its residents. Master-planned communities and welcoming neighborhoods enhance home values and create a sense of belonging. The community offers outstanding schools, libraries, parks, museums, restaurants, entertainment venues, and other resources that make Sugar Land a great place to work, live and raise a family. Sugar Land’s aggressive economic development program has created a business-friendly environment, and numerous high-profile regional and international corporations have chosen Sugar Land as their corporate home. Sugar Land is also home to an award-winning regional airport and multiple civic organizations for those interested in the community and government.

We are proud to have been named one of the Top 50 places to live in the United States by The Press of Atlantic City and the Top 25 Best Places to Live for Families by Fortune Magazine. We hire people based on their potential, not just their experience. We have an informal work environment but are serious about what we do. We believe that happy, diverse and talented employees add value to the City. We do our best to hire friendly, professional people who work hard and play well with others. We also promote a healthy work-life balance and personal development.

Are we the right fit for YOU? 

Ask yourself: Do you enjoy working with people? Are you organized and detail-oriented? Can you manage your time well and prioritize multiple tasks effectively? Do you embrace change? Do you enjoy working in a professional AND casual environment? Are you an advocate of Parks and Recreation? If so, please consider applying for the Administrative Manager position today!

Summary of Duties

As a Administrative Manager you will:

• Be responsible for efficient utilization of departmental clerical staff to achieve maximum productivity, ensure excellent customer service and sound financial stewardship.
• Create, administer and manage Parks and Recreation Policies and Procedures and maintain the Parks and Recreation section of the Code of Ordinances.
• Develop and manage special projects, alternative funding program (grants, sponsorships, donations and volunteers), and annual cost analysis of inventory and department emergency management responsibilities.
• Assist in preparing annual department budget and Capital Improvement Program; approve administrative expenditures and monitor department expenditures and revenue.
• Respond to external and internal email requests, inquiries and/or concerns involving a great amount of verbal and written communication, and community, media and marketing.
• Establish and maintain customer service management and tracking systems.
• Review, approve, and maintain 501C3 Organizations exemption status.
• Responsible for the content, design, electronic publication and coordination of information for the department leisure resource guide (Playbook) and park system map.
• Establish a good working relationship with the area media and prepare press releases, information for SLIC and other departmental media relations.
• Oversee Parks and Recreation Department marketing materials by developing flyers, notices, banners, brochures and publications. Ensure all marketing opportunities are being maximized.
• Provide direction and oversee the Parks and Recreation webpage content and calendars.
• Develop and manages the Department’s social media programs including Facebook, Twitter, Instagram and Nextdoor.
• Responsible for the development and training of departmental clerical personnel and providing annual evaluations..
• Prepare, assist and monitor the various agendas, agenda items and communication including City Council, boards and commissions, and philanthropic organizations.
• Assist the Director with the preparation required and management of the monthly Parks, Arts, Recreation, Culture, and Streetscape Board Advisory Board meeting, as well as Legacy Foundation, City Council or City Manager appointed committees.
• Research policy development and implementation of department policies and procedures with the concurrence of the Director of Parks and Recreation.
• Assist with writing and management of all Parks & Recreation Department reports, award nominations, performance measurements, strategic projects and Department Business Plan. Examples include volunteer organization outreach and record keeping, as well as annual Mayor’s Monarch Pledge report.
• Assist with and attend Special Events to communicate information to attendees using social media and TextMyGov.
• Serves as Dept. Data Steward.
• Required to work as an essential employee before, during and after an emergency or disaster, whether natural or acts of war.
• Stay abreast of and comply with all City and departmental policies and procedures.
• Perform other duties and responsibilities as assigned by the Director or their designee.

Minimum Qualifications

The ideal candidate must be extremely organized and able to manage the logistics of multiple duties with professionalism and strong communication skills. In addition, strong attention to detail and ability to work in a fast-paced environment is critical for success in the role, as are high levels of accuracy, timeliness and dependability. We are looking for someone who can establish and maintain effective working relationships within the organization, work effectively with all levels of employees and management, and assist in providing solutions to challenges that arise.

You are professional and empathetic. Diligent, take initiative and follow through and follow up with projects. Not easily flustered when tense situations arise but are diplomatic and work hard to diffuse conflict and get to resolution. You identify as a public servant and want to leave the world better than you found it. You work well as part of a team but are not afraid to make tough decisions. If this describes you and you meet the following requirements, we would be happy to speak with you:

Education and Experience:

• Bachelor’s Degree in Parks and Recreation Administration, Business Administration, Public Administration, Public Management, Communications or Marketing, or a related field from an accredited school or university.
• Minimum of five years of  experience in administrative management or related discipline.
• Experience in parks and recreation preferred.
• An advanced degree or 4 additional years of exempt-level relevant work experience resulting in acceptable proficiency levels in the above knowledge, skills and abilities may be substituted in lieu of specific education or experience requirements.
• Municipal experience is preferred.

Training (License and/or Certification):

• Valid Class “C” Texas Driver License

Preferred Skills:

• Graphic Design (Canva)
• Social Media (SproutSocial)
• City Programs (Tyler Munis, Accela, CityWorks, ClearPoint)

Additional Information

Our success is achieved by the courage to do things differently and accept that failure will occur on the path to innovation.

The City of Sugar Land is an equal opportunity employer.

 Apply Online