Grant Program Coordinator – IR Research

M.D. Anderson Cancer Center

Full Time
Houston, TX
Posted 1 month ago

The mission of The University of Texas MD Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, Research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

The primary purpose of the Grant Program Coordinator position is to provide budgetary, Administrative and organizational support to the Department of Interventional Radiology during the pre- and post-ward grants, contracts and agreement process. The incumbent will work with the faculty and trainees to coordinate large grant initiatives for the department, multi-project, external and internal grants.

Grant Coordination: Completion and Processing
Participate in the preparation, submission, review, approval, contract negotiation, activation, regulation, tracking and report of and submission of grant applications and annual reports, according to departmental, institutional and external requirements, in both internal Click and RCTS submission systems, as well as external submission systems. Assists the department faculty and trainees with budgeting for grant proposals, contractual agreements, re-budgeting from other institutions and/or existing grants and contracts. Establishes timely submission parameters to ensure prompt submission of necessary materials from collaborators. Requests updates on appropriate and relevant material for submission. Proofreads, copies and edits, if necessary, materials being prepared for submission. Responsible for the preparation of grant forms. Oversees preparation of biographical sketches and other support documents for key personnel. Monitors them for accuracy of format and financial support. Runs routine reports from Click for all faculty to ensure collaboration inclusion for grant tracking and documents. Liaison between assigned faculty, collaborators, Program Director and Research Administration. Follows up on post award sponsored project issues as designated by the Program Director. Maintains familiarity with NIH, DOD, NSF and other federal agencies’ forms and requirements.

Administrative Finance Coordination of Grants and Sponsored Contracts
Supports administrative planning for grant initiatives, including complex multi-project grants and cores. Reviews expenses against grants for accuracy, resolve errors and ensure adherence with institution, state, local and federal regulations. Works with Lab Manager and the Financial Analyst to ensure that grant funds are being expensed accurately and according to institutional and/or agency regulations. Reconcile assigned grant accounts monthly.

Effort Coordination
Prepare quarterly department effort cards with Chair, faculty, program director and department administrator, making any necessary changes to prepare them for certification. Maintains effort profiles and payroll distribution in ECRT, including revisions for new projects, closing/terminating of old projects, change of an individual’s responsibilities and effort. Maintains records of salary waivers, personnel effort on sponsored projects or cost sharing as necessary. Will maintain departmental tracking of all faculty cost-shared effort.
Serves as backup to the primary effort coordinator.

Departmental Support
Will assist faculty with seeking funding opportunities for faculty and trainees. Will be responsible for maintaining tracking of faculty protocols and the associated funding for each of the protocols in departmental database. Maintains other support for IR faculty and up-to-date resources to assist in grant submissions and progress reports. Acts as a liaison and departmental representative for large multi-disciplinary projects. Represents the department at professional meetings such as Grants Administration meetings as well as other research-related meetings within the institution and externally. Attends and actively participates in the Monthly Grant Administrator Network Group meetings as well as any other grant meeting as assigned. Maintains copies of grants and confirms that all copies of assigned grants are logged correctly in the departmental grants files. Assist with departmental and divisional events as assigned.

Other Related Grant Duties as Assigned.

Required Degree: Bachelor’s degree.

Required Experience: Three years of extensive administrative experience. May substitute required education degree with additional years of equivalent experience on a one to one year basis.

Preferred: 1-2 years of Grant experience, pre-award, exposure to compling biosketches and other administrative support. Experience with budgeting.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

Additional Information
  • Requisition ID: 136016
  • Employment Status: Full-Time
  • Employee Status: Regular
  • FLSA: exempt and not eligible for overtime pay
  • Work Week: Days
  • Fund Type: Soft
  • Pivotal Position: No
  • Minimum Salary: US Dollar (USD) 52,000
  • Midpoint Salary: US Dollar (USD) 65,000
  • Maximum Salary : US Dollar (USD) 78,000
  • Science Jobs: Yes


Job Features

Job CategoryAccounting & Bookkeeping, Development Services - Planning, Admin & Clerical, Applied Mathematics, Business Administration

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