Crossroads Guide

Summary

We’re looking for an Executive Administrative Assistant to support general administrative needs and activities of the CEO. This position requires someone who has great judgment, takes initiative, and able to make decisions independently with the best interests in mind. General responsibilities will cover personal assistant tasks for the CEO and administrative tasks for the HR Department.

Job Duties

CEO Office:

• Coordinate and book airfare, hotel, and ground transportation and prepare itineraries to facilitate successful trips
• Assist in home essential tasks, including but not limited to shopping, driving/transportation, pantry and fridge restock and light cleaning
• Provide administrative support, such as renewing association memberships, and processing travel expenses and reimbursements as needed
• Run errands and other duties as assigned

Human Resources Department:

• Assist in planning and coordinating company events attended by internal and external stakeholders such as senior executives, company employees and external vendors
• Maintain documents and files containing confidential information
• Order and restock HR office supplies, such as paper, envelopes and folders
• Provide administrative support to other projects as required

Qualifications

• High School Diploma is required, an Associate’s degree is preferred
• Minimum 3-5 years of experience in a corporate administrative environment
• Bilingual Mandarin Chinese is required
• Must have a valid driver’s license and reliable transportation
• Strong organizational, multi-tasking skills and sense of urgency to prioritize work and meet tight deadlines
• Ability to maintain strict confidentiality to deal with sensitive information at all times
• Professionality in attitude and appearance is a must
• It may be required to lift objects up to 20 pounds