Crossroads Guide

Purpose
HCC is looking for a full-time Chinese Administrative Assistant to create the weekly Chinese bulletin, help organize ministry events, coordinate baptism & membership for the Chinese congregation, and handle additional administrative duties as needed. The Chinese Administrative Assistant will work closely with Chinese ministerial staff to fulfill ministry needs, and they should be available to work office hours on Friday evenings/Sunday mornings.

Responsibilities:

• make the Chinese bulletin every week
  • coordinate with different groups for announcements/church notices/order of service elements, etc.
  • follow-up on incomplete announcements or requests for short links and QR codes
  • designing and formatting on InDesign
• maintain/update the Chinese website:
  • upload weekly bulletins
  • handle event promotion through carousels and new webpages, create and share short links, update ministry resources, etc
• maintain/update the Breeze database: add new attendees, update contact information and pictures, update membership information, organize forms and tags, add Breeze events for check-in
• translate documents/announcements/prayer requests/promotional materials, etc
• help coordinate baptism and new members: organizing classes, coordinating interviews, processing applications, preparing certificate/gifts, et
• write vouchers for outside speakers; maintain the speaker schedule for Mandarin/Cantonese/Pearland
• help coordinate funerals and special occasions: announcements, printing programs, ordering flowers, catering food, etc
• cooperate with all Mandarin and Cantonese ministries:
  • print bulletin inserts for events
  • make Sunday School signs and printing/prepping materials needed for Sunday School
  • prepare printouts & equipment requests for fellowships
  • design promotional materials (such as website carousels, bulletin inserts, posters, door signs, and more)
• handle Zoom and room reservations (including coordinating when people need to change rooms or we need to rearrange to accommodate AV requests)
• make/update church signs (e.g. welcome signs, COVID signs, etc)
• send announcements to be posted in Chinese newspapers
• arrange piano tuner visits
• order communion supplies as needed
• assist the Church Council (announcements, preparation for membership meetings, sending email announcements)
• create the lunch service schedule and sending out weekly reminders to small groups who are serving
• assist pastoral staff with other scheduling and administrative needs

Relationship
Reports to the Church Administrator, expected to work closely with Chinese ministry staff

Education
Bachelors Degree

Language
Fluency in both written & verbal Mandarin required; ability to communicate proficiently in English required; ability to speak in Cantonese a plus

Skills

• proficiency with Microsoft Office (e.g. Word, Excel, PowerPoint)
• proficiency with Google Workspace apps (e.g. Calendar, Sheets, Docs, Slide)
• familiarity with or ability to learn to use design tools (e.g. Adobe InDesign, Adobe Illustrator, Canva)
• strong communication skills to work with ministerial staff, administrative staff, church members, and visitors
• strong event planning and organization skills
• flexibility to learn to use new apps/tools as needed (e.g. Drupal, Slack, etc)

The Chinese Administrative Assistant must demonstrate a commitment to and agree with the statement of faith held by Houston Chinese Church.

For those interested in this position, please submit a cover letter and resume to pastorsearch@hcchome.org